Lock Your Google Docs on the iPad

passcode_driveEvery so often, I’ll stumble upon something that’s not-so-new, and think to myself, “I cannot believe I didn’t notice this before!” Today was one of those days. As I was putting together slides for a presentation I’ll be doing at the Annual CUE Conference about Maximizing Google Drive for the iPad, I tapped the settings gear instead of my name when trying to switch accounts. I’m so glad I did– I was quite thrilled by what I found.

Lock Your Docs!

If your students are sharing iPads and they are also using Google Drive, you might want to have each of your students place a passcode lock on their Drive. That way, other students will not have the ability to accidentally access another students’ work. Start by tapping the menu icon at the top left of the screen or by swiping the screen to the right to reveal the menu. Tap the settings gear icon next to the user’s name.IMG_1376The settings for the account will pop up in the center of the screen. Tap on Passcode Lock.

IMG_1377On the next screen, you will swipe the passcode lock to the on position.

IMG_1378You will then add a 4-digit passcode for the account. You will be prompted to enter it twice.

IMG_1379Once you have put in a passcode, you will be taken back to the passcode lock screen. This is the same screen where you started, but now there are some additional options, including Change Passcode if a user wants to change their code. Tap the “Always Lock” button and wait until you see a blue checkmark appear next to it.

IMG_1380Now you can tap on the back arrow and return to Drive. Any time there is a change in user or the account has been idle for 15 minutes, you will need to put the passcode in to access work in any of the Drive apps– Docs, Sheets, Slides, and Drive.

It’s important that students remember their 4-digit code, but if they do happen to forget the code, they can always remove the account from the device and start over again.

What Do You Think?

Are you using Google Drive on iPads with multiple users? Have you used the Passcode Lock feature?

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