Google Drive: How to Share Folders When Using iPads

DriveIf your students are using iPads in the classroom and you have Google Apps for Education, here is a relatively quick way for students to share folders with their teachers. The best thing about shared folders is that anything a student puts in his or her folder is shared with the same permissions as the folder. In other words, if the student shares a folder with the teacher and then adds a document to that folder, the document is already shared with the teacher and the student doesn’t have to take any extra steps in sharing the document.

Using Google Classroom will do all of this for you, but if you aren’t using Classroom and you still need to share folders (and you aren’t ready to try out using gClassFolders yet), this is an easy way to do it.

The Steps

  1. Launch the Google Drive app and have students sign in using their Google Apps account.
  2. Tap the plus sign in the upper right-hand corner.
  3. Choose “New Folder.”
  4. Title the folder and tap Create. Students should follow the same naming convention:  For example, Period_1_LastName_FirstName
  5. Now back at Drive, the student needs to tap the little i on the right side of the folder. This brings up a Details menu.
  6. Tap the Share button.
  7. Type in the email address of the teacher. Make sure to have “Can Edit” checked.
  8. Tap the blue check mark, and you’re done!

The teacher will now see all of the share folders in the tab marked “Incoming” (which used to be Shared with Me). Folders can be moved from Incoming to My Drive in order to organize them into one folder in your Drive for each class period.

Visual Steps

I like to see things in video form, so here are two short videos I created to show the process.

What Do You Think?

How have you streamlined the process of sharing folders for your students, aside from using Google Classroom or gClassFolders?

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