Finding Documents in Drive using “Recent”

DriveI was recently in the middle of a presentation, and I had asked the teachers to complete a Google Form. The form was embedded in my website, but I wanted to show them how Google Forms gathers the responses in a spreadsheet. I went into my Google Drive… and I had a total brain freeze. I could not for the life of me remember what I had named the form, let alone where I had put it. Thankfully, being able to find the sheet by looking under “Recents” saved the day!

Recent Items

Under the red “Create” button in Google Drive is a listing of how you can view your documents. You can view the documents that are in your own Drive. If you have shared items that you haven’t moved into your Drive, you can find them by clicking on “Shared with Me.” If there are items you have starred as important, you can search for them by clicking on Starred. And if you haven’t found what you are looking for in this manner but you know you have recently created, edited, or modified a document, you can find it by clicking on “Recent.”

Drive Recent

Once you click on it, all of the items you have recently viewed or modified will be shown. You will know you are looking at your recent items because the word “Recent” on the left will turn red. Drive Recent 2

Within the Recent items, you can then filter in some additional ways to find documents. There are two filtering menus that are side-by-side, which gives you some flexibility in how you find what you are looking for.

Drive Recents 5

You can filter by the owner of the document. This is especially helpful if you know that the item you are looking for is one that is owned by another user and has been shared with you. The filter on the left works in conjunction with the filter to the far right. You will notice that both drop-down menus are the same, but you can’t have the same option chosen in both menus.

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What Do You Think?

Do you have a way of organizing your Google Drive so that you can easily find your documents (without having to use Recent)? Please share if you do!

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